Emailing has become an essential and widely used method of communication. However, there are times when we regret hitting the send button after realizing that the message has an error or was sent to the wrong recipient. Fortunately, Microsoft Outlook has a handy feature that allows users to recall their sent emails. Here are the steps to recall an email in Outlook.

Step 1: Navigate to the “Sent Items” folder.

Open the Outlook application and click on the “Sent Items” folder on the left side of the screen. This folder contains all the emails that have been sent from your account.

Step 2: Open the email you want to recall.

Scroll through the sent emails until you locate the message you would like to recall. Double click on the email to open it in a new window.

Step 3: Click on the “Actions” button.

Once the email is opened, click on the “Actions” button located at the top left corner of the screen. A drop-down menu will appear.

Step 4: Select “Recall This Message.”

From the drop-down menu, select “Recall This Message.” A new window will appear with two options.

Step 5: Choose to either delete or replace the email.

In the new window, choose whether to delete the email or replace it with a new one. Selecting “Delete unread copies of this message” will remove the email entirely from the recipient’s inbox. Selecting “Delete unread copies and replace with a new message” will pull the email from the recipient’s inbox and allow you to compose a new message to replace it.

Step 6: Click “OK.”

After selecting either delete or replace options, click “OK” to complete the action.

Note: Not all recipients may receive the recall message, and in some cases, the message may not be able to be recalled due to several factors. It’s best to double-check your emails before sending them to avoid the need for recalling them.

In conclusion, the recall feature in Outlook is a helpful tool to have, especially for those who send out multiple emails daily. It’s easy to recall a message with these steps, but it’s also essential to keep in mind that it may not always be successful. Therefore, double-checking emails before sending them is still the best way to ensure that you don’t have to utilize the recall feature.