How to Print Checks: 15 Steps
1. Gather the necessary supplies: To print your own checks, you’ll need check stock paper, a printer, and check printing software.
2. Choose the right check printing software: There are many check printing software options available, ranging from free online tools to paid software such as Quickbooks, PrintBoss, and VersaCheck.
3. Set up your printer: Connect your printer to your computer and ensure it has enough ink or toner to print your checks. Familiarize yourself with the printer’s settings to ensure it can print on check stock paper.
4. Purchase check stock paper: Blank check stock paper is specifically designed for printing checks and can be purchased online or at office supply stores.
5. Enable MICR (Magnetic Ink Character Recognition) technology: To be recognized by banks, your checks must include specific characters in magnetic ink. Many printers support MICR technology, but you may need to purchase a separate MICR toner cartridge if it doesn’t come with your printer.
6. Design your checks: Use your chosen check printing software to design your checks according to banking regulations. Include elements such as the routing number, account number, check number, and payee line.
7. Add security features: To protect against fraud, consider adding security features such as watermarks, micro-printing, or copy-void pantographs to your checks.
8. Set up a template: Most check printing software will allow you to set up a template for different types of checks (personal or business), saving time when you need to print more in the future.
9. Import relevant data: If applicable, import any relevant data from other software like accounting programs or contact information for payees.
10. Test print on plain paper: Before printing on check stock paper, perform a test print on plain paper to ensure everything is aligned correctly.
11. Load your check stock paper: Place your check stock paper into the printer with the correct orientation to ensure it prints correctly.
12. Print your checks: With everything set up correctly, print your checks using the high-quality settings on your printer.
13. Review the printed checks: Examine the printed checks for any errors or misalignments. If necessary, make adjustments and repeat the test print process.
14. Record check details: Keep track of your printed checks by recording their details (e.g., check number, amount, and payee) in a check register or accounting software.
15. Mail or distribute your printed checks: After verifying that all information is accurate and legible, you can mail or distribute your printed checks to their recipients.
By following these 15 steps, you can successfully print checks that look professional and comply with banking regulations while saving time and money in the long run.