Introduction:

Linking Excel to PowerPoint is an essential skill for a variety of professionals. Whether you’re making presentations for your office, school, or business, properly linking the two programs can help streamline your workflow. In this article, we’ll go over 8 simple steps to successfully connect an Excel file to your PowerPoint presentation.

Step 1: Open PowerPoint & Excel Documents

To start, open both your PowerPoint presentation and the Excel document you want to link. Make sure both files are saved on your computer in separate windows.

Step 2: Copy Data from Excel

In your Excel workbook, select the cell range or table that you want to link to the PowerPoint slide. Press “CTRL” + “C” on your keyboard to copy the selected data.

Step 3: Insert Slide in PowerPoint

In PowerPoint, navigate to the slide where you want to insert the linked data. Click on the “Home” tab and then select “Insert Slide” if you want to create a new slide for the linked data.

Step 4: Paste Special

Once you have opened or created the slide where you wish to place the linked data, right-click on a blank area of the slide. From the context menu, choose “Paste Special.”

Step 5: Link Data

In the “Paste Special” dialog box, select “Paste Link.” Then, choose either “Microsoft Excel Worksheet Object” or “Microsoft Office Graphic Object” as per your preference and click “OK.”

Step 6: Resize & Position Linked Content

After pasting the linked data, you may need to resize or reposition it on your slide. To do this, click and hold one of its edges while dragging it into place.

Step 7: Update Linked Data

Whenever you update your original Excel data, you will need to refresh the link in PowerPoint manually. To do this, right-click on the linked data in PowerPoint and select “Update Link.” This will ensure that the latest changes are reflected in your presentation.

Step 8: Save PowerPoint Presentation

After completing all the above steps, remember to save your PowerPoint presentation to keep all your linked data intact and up to date.

Conclusion:

Connecting Excel and PowerPoint can greatly improve the efficiency and effectiveness of your presentations. By following these simple steps, you can easily insert live data from Excel to PowerPoint, ensuring a seamless workflow. Give it a try and see just how much better your presentations become with linked data!