Emails have been an essential part of communication in today’s world, and Microsoft Outlook is one of the most widely used email clients. It offers many features that improve email communication, including the ability to change the email format to HTML or plain text.

The email format defines how the text, images, and links appear in your email message. By default, Outlook uses the Rich Text format for composing and sending emails. However, you may want to change the email format to plain text or HTML, depending on your needs.

Here are the steps to change email format in Outlook:

Changing Email Format to HTML

1. Open Outlook and click on “File” in the top left corner.

2. Click on “Options” at the bottom of the menu.

3. In the Outlook Options window, click on “Mail” in the left pane.

4. Under “Compose messages,” click on “Compose messages in this format.”

5. Select “HTML” from the drop-down list.

6. Click “OK” to save the changes.

Changing Email Format to Plain Text

1. Open Outlook and click on “File” in the top left corner.

2. Click on “Options” at the bottom of the menu.

3. In the Outlook Options window, click on “Mail” in the left pane.

4. Under “Compose messages,” click on “Compose messages in this format.”

5. Select “Plain Text” from the drop-down list.

6. Click “OK” to save the changes.

Benefits of Changing Email Format

Changing the email format to HTML or plain text has several benefits. HTML format allows recipients to view text, images, and links in an attractive and interactive way. It also allows you to use different fonts, colors, and formatting options.

On the other hand, plain text format is best for simple emails that do not require any formatting. It is also faster to load and can be read easily by all email clients and devices.

In summary, changing email format in Outlook is a straightforward process that can be done in a few clicks. Select the format that best suits your needs and enjoy the benefits of improved email communication.