3 Ways to Create an Organization Chart
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An organization chart is a visual representation of the hierarchy and structure within a company or organization. It helps employees understand how the organization is structured, who reports to whom, and establishes clear lines of communication. There are numerous ways to create an organization chart, each with its advantages and disadvantages. In this article, we’ll explore three popular methods for creating an organization chart: manual methods, using desktop software, and using cloud-based tools.
1.Manual Methods
The most basic way to create an organization chart is by hand-drawing it using pen and paper or using tools like whiteboards or flipcharts. This method allows for quick brainstorming sessions and immediate adjustments if changes need to be made.
Pros:
– Cost-effective method as it doesn’t require purchasing specialized software.
– No technical skills or knowledge required.
– Encourages collaboration during brainstorming sessions.
Cons:
– Time-consuming.
– Harder to keep track of changes in the organizational structure over time.
– Difficult to distribute to others, especially in digital format.
2.Desktop Software
A variety of desktop software applications on the market enable users to create professional-looking organization charts. Common examples include Microsoft Visio, Lucidchart, SmartDraw, and Edraw Max.
Pros:
– Offers a wide range of pre-built templates and design options.
– Customizable features such as colors, shapes, fonts, etc.
– Easy distribution through exporting the chart in various file formats (PDF, PNG, etc.).
– Better record keeping and tracking changes over time.
Cons:
– Can be expensive, particularly for small businesses with limited budgets.
– Requires a learning curve to get familiar with the software features.
– Not ideal for real-time collaboration – sharing and editing typically happens offline.
3.Cloud-Based Tools
Cloud-based tools make use of the internet to store and access data. These are particularly useful for organizations with teams working remotely, as they provide real-time collaboration and easy access to the organization chart anytime, anywhere. Examples of cloud-based tools include OrgWeaver, Pingboard, and Organimi.
Pros:
– Real-time collaboration and updates to the organization chart.
– Accessible from any device with an internet connection.
– Usually comes with a simple user interface and useful features.
– Some offer integration with other business platforms such as G Suite or Microsoft Office 365.
Cons:
– Reliability on a stable and continuous internet connection.
– Subscription-based pricing can become expensive over time, especially for larger organizations.
– Security concerns around storing sensitive company data on third-party servers.
Conclusion
Selecting the best method to create an organization chart depends on your needs, budget, team size, and desired features. Manual methods are ideal for small brainstorming sessions or temporary charts, while desktop software provides a more professional touch for companies that require extensive customization options. Cloud-based tools cater to remote teams needing real-time collaboration and feature integration with other business platforms. Ultimately, understanding the pros and cons of each method will enable you to choose the most suitable option for your business.